NOTICE:
At the May 8, 2008, board meeting, changes were made to Policy
1.403 – Agendas and Policy 1.404 – Appeals to and Appearances
Before the Board.
POLICY 1.403 – AGENDAS
The Executive Committee of the
Board shall develop an agenda for each board meeting. Any board
member may place items on the agenda for discussion.
The particular order of agenda
items may vary from meeting to meeting in keeping with the
business at hand.
The agenda (which shall include
the consent agenda), together with supporting materials, shall
be distributed to board members at least five (5) working days
prior to the scheduled date of the meeting. The agenda shall be
available for public inspection and/or distribution when it is
distributed to the board members. At the beginning of each
meeting the Board shall, by a majority vote, approve the agenda
for the meeting, which may involve the addition to or deletion
of items previously included on the agenda. Board members may
not add items to the agenda at the meeting that have not been
discussed with the director of schools. The Board, however, may
not revise board policies or adopt new ones, unless such action
has been scheduled.
Staff members or citizens of the
district may request to be on the agenda provided the request is
made to the director of schools' office ten (10) working days
prior to the scheduled date of the meeting and approved by the
Executive Committee for inclusion on the agenda. The person(s)
requesting an item on the agenda shall forward any background
information to the director of schools' office so that the
material will be in the delivery to the board members prior to
the meeting. Members of the public may appear before the board
pursuant to the guidelines on Policy 1.404.
CONSENT AGENDA
While developing the agenda, the
chairman and director of schools shall identify routine or
noncontroversial items to be placed on the consent agenda,
which shall become a part of the regular agenda. If any member
objects to including an item on the consent agenda, that item
shall be moved to the regular agenda as an action item requiring
discussion. The remaining consent items shall be adopted in a
single vote without discussion.
ANNUAL AGENDA
At the beginning of each fiscal
year, the Board shall adopt an annual planning calendar, stating
month-by-month actions required by law and those required to
carry out the Board's annual goals and objectives and the State
Board of Education's performance standards.
POLICY 1.404 – APPEARS TO AND
APPEARANCES BEFORE THE BOARD
APPEALS TO THE BOARD
The Board desires that all
matters relating to the operation of the school system be
settled at the lowest level of responsibility and will not hear
complaints or concerns which have not advanced through the
proper administrative procedure from the point of origin.
If all steps of the
administrative procedure have been pursued and there is still a
desire to appeal to the Board, the matter shall be referred in
writing to the office of the director of schools and the Board
shall determine whether to hear the appeal.
APPEARING BEFORE THE BOARD
To appear before the Board, a
member of the public must submit a written request with
descriptive materials to the office of the director of schools
ten (10) working days before the meeting. If the request is
approved by the Executive Committee, the item will be placed on
the agenda.
GUIDELINES FOR APPEARING BEFORE
THE BOARD
- Members of the public
appearing before the Board shall adhere to the following
guidelines.
- Remarks will be limited to
three (3) minutes unless time is extended by the Board.
- Individuals speaking to the
Board shall address remarks to the chair and may direct
questions to individual
board members or staff members only upon approval of the
chair.
- Each
person speaking shall state his/her name, address, and
subject of presentation.
- Delegations must select only
one individual to speak on their behalf unless otherwise
determined by the Board.
- The chair shall have the
authority to terminate the remarks of any individual who is
disruptive or does not adhere to the Board rules.
- Members of the Board and the
director of schools may have the privilege of asking
questions of any person who addressed the Board.
